Welfare Policy

August 30 2023

EQUALITY OF OPPORTUNITY

The Club is committed in its pursuit of sporting participation, to equality of opportunity and to a proactive and inclusive approach to equality, which supports and encourages all under-represented groups, promotes an inclusive culture, and values diversity.

The Club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.

The Club has a responsibility to oppose discriminatory behaviour and promote equality of opportunity, and will deal with any incidence of discriminatory behaviour seriously, according to club disciplinary and complaints procedures.

As a sport for all, the England Touch Association (ETA) celebrates and values the inclusion of transgender, non-binary and gender diverse people in Touch and strives towards providing a safe and welcoming environment for any person to be their authentic self. The Club is committed to follow the ETA framework to enable transgender, non-binary and gender diverse people to participate in Touch, including players, coaches, referees and staff.

HEALTH AND SAFETY

CUTRC is strongly committed to encouraging members to take part, but the health, well-being and safety of each individual is always our paramount concern. The Club will therefore take all reasonable steps to ensure that all its activities are safe in line with the Club Safety Policy.

To support the Club, all members are expected to:-

  • Take reasonable care for their own health and safety and that of others who may be affected by what they do or not do.
  • Co-operate with the club on health and safety issues.
  • Correctly use all equipment provided by the club.
  • Not interfere with or misuse anything provided for your health, safety or welfare.
  • Ensure that they update the club and coaches with any medical information or changes to emergency contact details.

SOCIAL EVENTS

Social functions form an important part of a clubs activities. CUTRC is committed to ensuring that all students are able and encouraged to participate in student activities in an atmosphere free from discrimination or fear. As such, CUTRC will aim to organise a range of social events that are as inclusive as possible. Members should be aware that:-

  • Participation in any form of social activity is completely optional.
  • They must not force others to participate in initiations and/or other social and sporting events run by the CUTRC.
  • Members must be made aware that they can opt-out of social activities without fear of undue pressure, reprisal or any other form of discrimination at any point.

 

COMPLAINTS PROCESSES

Prior to submitting a written complaint members should, where possible and appropriate, first discuss any concerns that they may have in relation to club activities with a member of the Executive Committee, Club Welfare Officer or relevant team captain so that a suitable informal resolution may be considered. If not possible or appropriate, or an informal resolution cannot be agreed, then the member should follow the complaints process identified in the remainder of this clause 9.

Prior to submitting a written complaint, members should refer to the University Sports Club Incident Pathway (Students/Adults) to determine the complaints procedure(s) that should be followed. Advice on the appropriate procedure(s) may be sought, in confidence, from the Club or Sports Service Welfare Officer(s).

Where a club level complaint is indicated, this must be submitted in writing to the Executive Committee in an expedient manner. Complaints should be treated confidentially and must not be distributed publicly.

The Executive Committee will acknowledge receipt of any written complaint within 7 days and will meet to review the complaint within 21 days of receipt to determine what information, response or action is required. The Executive Committee will also agree an appropriate timescale for the process to be completed. This will be communicated to the complainant within 7 days of the meeting taking place. Where indicated by the University Sports Club Incident Pathway (Students/Adults), or when agreed by the Executive Committee as the appropriate course of action following their meeting, the complaint will be referred to the Senior Treasurer who will conduct an investigation.

Complaints against a member(s) of the Executive Committee may be lodged with the Senior Treasurer, or, where a further conflict of interest arises, with the Sports Service who will advise on the appropriate procedures depending on the nature of the complaint.

The Executive Committee may also trigger the complaints process in the event of an observed or alleged breach of the Club Code of Conduct.

CONTACTS 2023-24

Main Welfare Officer – Rowan Stewart, rowanstewart41@gmail.com

Secondary Welfare Officer (for selection welfare related issues) – Ben Reynolds, br427@cam.ac.uk

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